Administrative Coordinator

Position Information

Position Information

Department Psychology
Alternate Department Description
Criminal Background Check Standard Background Check
Motor Vehicle Background Check No
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Administrative and Office Specialist III
Working Title Administrative Coordinator
Job Type Full-Time
Position Number 02005z
Recruit Number Staff - 8575
Working Hours Monday through Friday, 8:30 a.m.-5:00 p.m.
Location Fairfax, VA
Other Location
Pay Band Payband 3
Salary Mid-$30,000s; commensurate with education and experience.
Web Announcement

Administrative Coordinator

The George Mason University Department of Psychology is seeking an enthusiastic and customer service-oriented individual to serve as an Administrative Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Primary Responsibilities :

  • Answer and direct incoming calls when work-studies students are unavailable;
  • Greet and direct the public;
  • Supervise work-study students and coordinate their daily tasks
  • Manage appointment database for the Undergraduate Advisers;
  • Gather content and update the department social media tools, Web site, and career blog;
  • Assist with web site management;
  • Update and maintain bulletin boards and announcements for the department
  • Create all marketing materials for department curriculum;
  • Coauthor alumni newsletter;
  • Responsible for department events: room reservations as well as food, beverage, and university equipment reservations;
  • Process all telecommunication requests, and reconcile telecommunication accounts monthly;
  • Facilitate equipment rentals within the department and keep an updated inventory on all department equipment;
  • Responsible for monitoring and purchasing office and lab supplies, as well as reconciliation of the purchase card account;
  • Manage other department administrative duties as assigned: poster printing appointments, key request/Omnilocks, brownbag updates, records management and mail management.

Required Qualifications:

  • Ability to work in a fast-paced environment and adapt to changes in a work environment;
  • Working knowledge of Microsoft Word and Excel;
  • Motivated self-starter;
  • High level of excellent customer service skills;
  • Strong ability to multitask and prioritize;
  • Ability to work in a team environment; and
  • Excellent verbal, interpersonal and written communication skills.

Preferred Qualifications:

  • Experience on social media platforms and with Web site content management;
  • Experience with power point;
  • Knowledge of travel basics;
  • Experience with event planning; and
  • Knowledge of Mason or commonwealth of Virginia systems and policies.
Special Instructions to Applicants

For full consideration, applicants must apply for position number 02005z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: March 8, 2018
Posting Date 02/22/2018
Job Close Date
Open Until Filled? Yes
Telework Friendly? No
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at

Supplemental Questions

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of Professional References
Optional Documents