Client Services Assistant

Position Information

Position Information

Department Mason Enterprise Center
Alternate Department Description
Criminal Background Check Standard Background Check
Motor Vehicle Background Check No
Restricted Position?
Job Category Student Wage / Non-Student Wage
Role (State) Job Title Client Services Assistant
Working Title Client Services Assistant
Job Type Part-Time
Position Number SWD085
Recruit Number Staff - 8552
Working Hours 10-20 hours per week
Location Fairfax, VA
Other Location
Pay Band
Salary $12-$13 hourly rate; Commensurate with education and experience.
Web Announcement

Client Services Assistant

The George Mason University, Mason Enterprise Center, is looking for an enthusiastic and energetic person for a Client Services Assistant position for its Virginia PTAP program. PTAP (Procurement Technical Assistant Program) provides counseling and services that help businesses do business with government at the Federal, State, and Local levels.


Event Support

  • Assist PTAP staff to prepare for training events, including
    • Prepare (print, collate) handouts and class materials in advance of training.
    • Set up the classroom per instructor specifications.
    • Proctor seminars – assist with registration and sign-in.
    • Send out class material electronically.
    • Collect, review, and file / scan evaluation forms. Notify PTAP staff of any feedback that needs attention.
    • Assist with PTAP conferences by facilitating onsite registration and check-in; setting up event spaces & staffing PTAP booth / table.

Customer Relationship Management & (CRM) Database Administration

  • Monitor and triage voicemails and “generic” email account under the direction of the Client Services Coordinator.
  • Assist clients with online registration for classes and counseling.
  • Perform data entry and data management, including report generation, from PTAP’s CRM.
  • Maintain up-to-date records by cleaning up outdated and bounced contact information, removing duplicates, and updating client award / milestone information.
  • Assist Client Services Coordinator with updating client information on file by performing internet research on client businesses.

Bid Matching Service

  • Management of Bid Match offering, including routine updates, working with clients to ensure they are getting expected results, updating profiles on an ‘as-needed’ basis, and troubleshooting errors.
  • Intake and profile generation.
  • Serve as primary point of contact regarding the service – including questions on expectations, pricing, registration, maintenance, and renewal.

Marketing and Outreach

  • Assist in maintenance of PTAP’s social media presence, including LinkedIn, Facebook, and Twitter, with regular updates regarding ongoing activity, special events, and training.
  • Represent PTAP at event exhibit tables as needed when schedule permits.
  • Create and update PTAP calendar event listings for “local events” and training classes as assigned using CRM.
  • Under the direction of the client services coordinator, manage email-marketing campaigns to promote PTAP classes and special events.
  • Assisting vendors / exhibitors / sponsors with registration, check-in, ensuring their needs are met in advance, during, and post events.
  • Other duties as assigned

Required Qualifications:

  • Excellent customer service ability including interpersonal, written, and oral communication skills;
  • Well-organized and detail-oriented, with ability to work independently in a fast-paced environment;
  • Team player with a willingness to collaborate; and
  • Experience with Microsoft Excel and Word, online research, professional use of social media.
  • Must commit to at least one-year employment.

Preferred Qualifications:

  • Constant Contact, WordPress, HTML, or CRM experience.
  • Knowledge of GMU university systems.
Special Instructions to Applicants

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: 02/23/2018
Posting Date 02/08/2018
Job Close Date
Open Until Filled? Yes
Telework Friendly?
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at

Supplemental Questions

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents