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Senior Research Administrator

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Please see Special Instructions for more details.

For full consideration, applicants must apply for position number 10355z at; complete and submit the online application; and upload a cover letter (that addresses your specific interest in the position, and outlines skills and experiences that directly relate to this position), resume, and a list of three professional references with contact information.

Position Information

Position Information

Department College of Education and Human Development (CEHD)
Alternate Department Description
Criminal Background Check Standard Background Check, Financial Background Check
Motor Vehicle Background Check No
Restricted Position? Yes, is not eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Financial Services Specialist II
Working Title Senior Research Administrator
Job Type Full-Time
Position Number 10355z
Recruit Number Staff - 8544
Working Hours
Location Fairfax, VA
Other Location
Pay Band Payband 5
Salary Commensurate with education and experience.
Web Announcement

Senior Research Administrator

The George Mason University College of Education and Human Development (CEHD) seeks applicants for the position of Senior Research Administrator. The position facilitates and coordinates the submission of proposal applications for externally sponsored funding and assists with providing a wide range of pre- and post-award support services to CEHD faculty and staff. Over the past few years, the college has annually submitted between 70-95 proposals with an associated value of $30-$50M and has had between $9.1M- $16.7M in sponsored research expenditures per fiscal year. The college currently has a diverse sponsored research funding portfolio that consists of federal, state, corporate and private foundation sponsored awards.

Proposal Submission/Pre-Award Support Responsibilities (60%): The primary responsibility of the Senior Research Administrator is to assist CEHD faculty with all aspects of proposal submission. The range of services includes working with CEHD Principal Investigators to review solicitation requirements while also creating budgets that accurately reflect the effort and resource commitments of each proposal and that will ensure budgeted costs are allowable, appropriate rates are applied, cost share issues are addressed, and all proposal materials are finalized in time to complete the internal review process before final submission to the sponsor. Other priority tasks include providing guidance on project budgets, proposal guidelines and forms, and appropriate internal review procedures, as well as ensuring compliance with applicable sponsor, university, state and federal requirements. The position will also maintain the pre-award database for each proposal and submission and attend OSP pre-award meetings as requested.

Post-Award and Other Support Responsibilities (40%): This position is also expected to assist with post-award project management tasks and to provide senior financial research administrative management, oversight and support services for various grants and contracts housed in Centers, Institutes, Labs and the Dean’s Office. The Senior Research Administrator will forecast expenditures for budget amendments and sponsor required financial reporting requests; prepare spreadsheets that include monthly detailed expenditure information and analysis; review sub-award invoices to ensure financial compliance; prepare documentation, collect required approvals and process transactions as needed; perform monthly reconciliations; and maintain files on the shared drive for assigned funds. Other responsibilities include assisting in the creation of college-wide research administration policies and procedures and the development of division-level training; maintaining up-to-date content on the CEHD Research Administration Services website; and attending CEHD and OSP post-award meetings as requested.

Required qualifications:
Bachelor’s degree in a related field or a combination of education and demonstrated experience working in research or grants administration; demonstrated experience in proposal preparation, development and submission; a strong understanding of proposal submission guidelines and business practices, generally accepted accounting principles and cost accounting standards, federal 2 CFR 200 uniform guidance, and Federal Acquisition Regulations; and the ability to effectively interpret federal, state, university and sponsor-specific guidelines, policies and procedures. The individual must be self-motivated, highly organized, possess strong time management skills in order to prioritize tasks to meet deadlines and have the ability to work in a dynamic, fast-paced environment. Attention to detail and the ability to multi-task and work independently and in a team setting are essential in this position.

Preferred qualifications:
Formal certification in research administration (Certified Research Administrator, Certified Financial Research Administrator, or Certified Pre-Award Research Administrator).

Special Instructions:
Cover letter, resume and names and contact information for three references are required for consideration for this position. The cover letter should address your specific interest in the position and outline skills and experiences that directly relate to this position.

Special Instructions to Applicants

For full consideration, applicants must apply for position number 10355z at; complete and submit the online application; and upload a cover letter (that addresses your specific interest in the position, and outlines skills and experiences that directly relate to this position), resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: February 16, 2018
Posting Date 02/02/2018
Job Close Date
Open Until Filled? Yes
Telework Friendly? Yes
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

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Supplemental Questions

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents