Financial Administrator

Position Information

Position Information

Department Volgenau School of Engineering
Alternate Department Description
Criminal Background Check Standard Background Check, Financial Background Check
Motor Vehicle Background Check No
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Financial Services Specialist I
Working Title Financial Administrator
Job Type Full-Time
Position Number 02776z
Recruit Number Staff - 8485
Working Hours
Location Fairfax
Pay Band Payband 4
Salary Commensurate with education and experience.
Web Announcement

Financial Administrator
Volgenau School of Engineering

The George Mason University Volgenau School of Engineering seeks to hire a Financial Administrator to provide fiscal assistance and information to faculty researchers with their sponsored research grants and contracts. This position will provide budget and financial information on sponsored research to faculty researchers; as well as provide information on proper budget and expenditure procedures. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.


  • Collect and audit monthly reconciliation reports; distribute via email and follow-up with faculty to resolve any reconciliation issues;
  • Monitor and verify payroll and non-payroll expenditures, tuition charges, and other budget transactions on the grants and contracts;
  • Process internal and external personnel, tuition charges, and other direct charges on sponsored research grants and contracts;
  • Assist with the origination of GRA and Wage employee contracts;
  • Assist faculty with special spending issues such as equipment, conferences and participant payments;
  • Review and confirm the grant allows for the purchasing of equipment; as well as the reimbursement for select expenditures;
  • Provide financial data and create budget reports to assist faculty as needed;
  • Attend regular OSP Roundtable Meetings and any other University- wide meetings pertaining to Research Administration; and
  • Other financial and administrative duties as assigned.

Required Qualifications:

  • Demonstrated experience in research administration at a major university or non-profit organization;
  • Organization skills, with keen attention to detail;
  • Excellent verbal and written communication skills;
  • Experience working with a diverse population which includes students and a constituent of faculty at all levels;
  • The ability to solve problems and issues related to sponsored research;
  • The ability to multi-task and work independently, as well as with a team;
  • The flexibility to change and reprioritize workload to meet the needs of the office; and
  • Proficiency using Microsoft Office Suite applications, particularly Excel and Word.

Preferred Qualifications:

  • Bachelors’ degree (Concentration in Accounting, Business, or related discipline);
  • Incumbent must have knowledge and working understanding of rules and regulations governing allowable expenditures on sponsored research; and
  • The ability to solve problems and issues related to sponsored research.
Special Instructions to Applicants

For full consideration, please complete the online application at for position 02776z, and attach a cover letter, resume, and list of three professional references with contact information.

For Full Consideration, Apply by: January 9, 2018
Posting Date 12/12/2017
Job Close Date
Open Until Filled? Yes
Telework Friendly?
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

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Supplemental Questions

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents