Administrative and Program Specialist: Faculty Affairs and Development

Position Information

Position Information

Department Provost
Alternate Department Description

Faculty Affairs and Development

Criminal Background Check Standard Background Check
Motor Vehicle Background Check No
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title General Administration Supervisor I/ Coordinator I
Working Title Administrative and Program Specialist: Faculty Affairs and Development
Job Type Full-Time
Position Number 02774z
Recruit Number Staff - 8458
Working Hours
Location Fairfax
Pay Band Payband 4
Salary Commensurate with education and experience.
Web Announcement

Administrative and Program Specialist: Faculty Affairs and Development

Internal Search: Open to current George Mason University employees only.

George Mason University’s Office of the Provost is seeking an enthusiastic, customer-focused, and detail-oriented Administrative and Program Specialist to support the Associate Provost for Faculty Affairs and Development. Candidates should demonstrate professionalism, initiative, and a willingness to learn. Mason has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

The Associate Provost for Faculty Affairs and Development is responsible for all matters pertaining to Mason faculty’s professional well-being and development, such as assisting with faculty career development, recognizing faculty excellence, cultivating academic leadership, and implementing policies and practices that support faculty at Mason. This office is committed to developing an enriching and collaborative environment in which faculty members are supported to grow intellectually and professionally.


This position will report to the Associate Provost for Faculty Affairs and Development. The incumbent’s primary duties entails a diverse range of administrative office support and program responsibilities including, but not limited to:

  • Managing the schedule/calendar (meetings, events, travel and office time) for the Associate Provost for Faculty Affairs and Development;
  • Providing high-quality general administrative support to Faculty Affairs and Development;
  • Overseeing and managing communications and support (electronic, paper, and web-based) for initiatives, events, awards processes, various committees/task forces, and collaborative projects (e.g., NSF ADVANCE);
  • Providing support for events and special projects (e.g., new faculty orientations, community forums or town halls for university-wide working groups, other programs, etc.);
  • Performing routine office management (e.g., answering phones and directing queries, managing electronic communication, managing files and databases, and maintaining confidential files) as part of Faculty Affairs and Development and the Stearns Center for Teaching and Learning teams;
  • Providing support for candidate searches, including coordinating candidate schedules and travel;
  • Purchasing according to university guidelines and overseeing P-card management;
  • Working in collaboration with other administrative staff in the Stearns Center; and
  • Cross-train responsibilities to ensure effective office continuity at all times.

Required Qualifications:

  • Bachelor’s degree, or equivalent combination of education and experience;
  • Experience working in a fast-paced office setting;
  • Extensive experience with calendar management;
  • Strong written (writing and editing) and oral communication skills;
  • Proficiency in the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and Access;
  • Experience with website management (e.g., WordPress, Drupal, and/or html);
  • Experience communicating and interacting with constituents at diverse levels of an organization;
  • Ability to work independently as well as in a team environment; and
  • Detail-oriented with the ability to manage multiple projects simultaneously.

Preferred Qualifications:

  • Design experience (e.g., brochures, programs, and other materials) using Adobe suite a plus;
  • Knowledge of Blackboard, wikis, and/or other collaborative working tools; and
  • Experience in a higher education setting.
Special Instructions to Applicants

For full consideration, current George Mason University employee applicants only may apply for position number 02774z; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: December 4, 2017
Posting Date 11/21/2017
Job Close Date
Open Until Filled? Yes
Telework Friendly? No
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current George Mason University Employee?
    • yes
    • no

Supplemental Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents