Special Assistant to Dean

Position Information

Position Information

Department Volgenau School of Engineering
Alternate Department Description
Criminal Background Check Standard Background Check
Motor Vehicle Background Check No
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title General Administration Supervisor I/Coordinator I
Working Title Special Assistant to Dean
Job Type Full-Time
Position Number 02770z
Recruit Number Staff - 8441
Working Hours
Location Fairfax, VA
Other Location
Pay Band Payband 4
Salary Commensurate with education and experience.
Web Announcement

Special Assistant to Dean

The George Mason University Office of the Dean, within the Volgenau School of Engineering (VSE), seeks an individual with both exceptional administrative skills and demonstrated experience providing executive-level support for the position of Special Assistant to the Dean. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.


This person has primary responsibility to provide executive-level administrative support to the Dean, and secondarily to provide similar support to the Associate Dean for Research and Associate Dean for Strategic Initiatives and Community Engagement as time permits. Duties include:

  • Manage the Dean’s calendar, including coordinating with others as needed and issuing reminders to the Dean and others and prioritizing requests for the Dean’s available time; briefing the Dean regularly on inquiries and issues;
  • Manage the Dean’s travel arrangements, including flights, hotels, event registration, car rentals, read-ahead materials, and other aspects of executive travel;
  • Be the Dean’s primary “action officer,” including:
    • Forwarding correspondence to the correct people for action;
    • Identifying and assigning action items on behalf of the Dean to others as appropriate, and then tracking their progress and completion; and
    • Accompanying the Dean to meetings and capturing notes and actions; prioritizing actions as needed;
  • Conduct research on topics of both strategic and tactical importance; such research may involve collecting, analyzing, and reporting on data gathered across the School, Mason, or elsewhere; research may require various data gathering means, including Internet searches, calls and correspondence with faculty and other professionals, and conducting surveys; research will require understanding of basic statistics;
  • Prepare correspondence and PowerPoint presentations; and
  • Plan, promote, coordinate, and monitor special events.

Required Qualifications:

The successful candidate for this position will have:

  • Skill in operating applicable office equipment and software;
  • Ability to work both as a team member and independently;
  • Ability to multi-task and remain calm under pressure;
  • Outstanding customer service orientation;
  • Excellent written and oral communicator;
  • Ability to use the Internet and library resources for research and references;
  • Be proactive, observant, mature, poised, efficient and well-organized;
  • Demonstrated related experience, including working for an executive; and
  • Technical writing, and or experience writing business correspondence.

Preferred Qualifications:

  • Bachelor’s degree or an equivalent combination of education and experience;
  • Demonstrated significant related experience; and
  • Experience in a higher education setting.
Special Instructions to Applicants

For full consideration, applicants must apply for position number 02770z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information. Review of applications will begin November 27, 2017, and will continue until the position is filled.

For Full Consideration, Apply by: November 27, 2017
Posting Date 11/10/2017
Job Close Date
Open Until Filled? Yes
Telework Friendly? No
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

Supplemental Questions

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents