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Project Coordinator

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Please see Special Instructions for more details.

For full consideration, applicants must apply for position number 02163z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Position Information

Position Information

Department Executive and Professional Education
Alternate Department Description
Criminal Background Check Standard Background Check, Financial Background Check
Motor Vehicle Background Check No
Restricted Position? Yes, is not eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Education Support Specialist II
Working Title Project Coordinator
Job Type Full-Time
Position Number 02163z
Recruit Number Staff - 8381
Working Hours
Location Arlington
Pay Band Payband 3
Salary Commensurate with education and experience.
Web Announcement

Project Coordinator

George Mason University Executive and Professional Education is seeking an enthusiastic and energetic individual to fill the role of a Project Coordinator on the Contracts Team. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Executive and Professional Education is committed to meeting the needs of organizations, agencies, and individuals through both alternative credit and noncredit professional development programs that are timely, relevant and cost-effective. We strive to facilitate the development, promotion, and delivery of educational and training solutions which complement the academic strengths and expertise of the university. By providing innovative and diversified educational/training experiences, we enhance workforce development, organizational effectiveness, and economic development.


Reporting to the Project Manager, this position is primarily responsible for supporting contract non-credit programs offered through Executive and Professional Education, and special projects as needed—that may include special open enrollment projects, contract non-credit programs developed by Executive and Professional Education, or in conjunction with academic and/or other university units—some with special circumstances or processes required.

Responsibilities include all functions in support of the Project Manager related to the successful delivery of contract-based programs including coordination with clients, instructors, and participants. Functions include but are not limited to the processing of participant registrations, payments, and certificates in ACEware; instructor agreements; printing, purchasing, and preparing program materials; processing payments and reimbursements (credit cards, journal vouchers, checks, direct deposits); and invoicing clients. This position requires some occasional travel to represent Mason at the opening of programs delivered to Washington, D.C., metropolitan area clients.

Required Qualifications:

  • Exemplary communication and customer service skills;
  • Ability to multitask;
  • Advanced use of computer applications, such as Microsoft Office suite and registration software;
  • Student service knowledge and skills;
  • Ability to expertly organize, prioritize, and manage multiple tasks with a high degree of accuracy;
  • Excellent organizational and time management skills;
  • Ability to work independently, but also thrive in a team environment; and
  • Comfortable speaking in front of a classroom audience.

Preferred Qualifications:

  • Bachelor’s degree, or an equivalent combination of education and experience;
  • Experience in higher education with a strong knowledge of course lifecycle and fiscal processes; and
  • Advanced computer skills with a particular emphasis on Microsoft Office suite and ACEware Student Manager.
Special Instructions to Applicants

For full consideration, applicants must apply for position number 02163z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: October 26, 2017
Posting Date 09/29/2017
Job Close Date
Open Until Filled? Yes
Telework Friendly? No
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at

Supplemental Questions

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents