Associate Registrar for Catalog and Scheduling

Position Information

Position Information

Department Registrar
Alternate Department Description

Associate Registrar for Catalog and Scheduling

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Restricted Position?
Job Category Admin or Professional Faculty
Role (State) Job Title Associate Registrar for Catalog and Scheduling
Working Title Associate Registrar for Catalog and Scheduling
Job Type Full-Time
Position Number FA747z
Recruit Number Faculty - 7167
Working Hours Primary hours; evenings and weekends as needed.
Location Fairfax
Pay Band
Salary $75,000 to $80,000; commensurate with education and experience.
Web Announcement

Associate Registrar for Catalog and Scheduling

The George Mason University Office of the University Registrar invites applications for an Associate Registrar for Catalog and Scheduling. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

The Office of the University Registrar actively supports and leads change while serving as a strategic partner to those the office serves, focusing on the ways to become more efficient, effective, and improving services to University constituents in meeting the needs of an evolving higher educational environment.

The Office of the University Registrar is one of several central units under the authority of the Office of the Provost and reports to the Associate Provost for Academic Initiatives and Services. The Associate Registrar for Catalog and Scheduling, a direct report to the University Registrar, is a member of the Registrar’s leadership team and is to be a visionary leader, effective manager, and active participant in improving services throughout the University.


The primary responsibilities of this position are focused on the scheduling of Fall, Spring, and Summer classes; overseeing course inventory; catalog revisions; system administration for various software that supports space allocation; participation in new building planning; leveraging information and ideas to support student needs; and helping achieve the institution’s strategic goals. The Associate Registrar oversees the publishing of the university catalog.

This position leads and participates in departmental and university-wide efforts at multiple campuses (Fairfax, Manassas, Arlington, Incheon-South Korea) to continuously improve policies, processes, and services in support of the university’s goals and initiatives to provide the best possible constituent service experience, especially those related to academic and administrative units including associate deans, directors, and other high-level leaders. Duties include:

Leadership – 30%

  • Effectively communicates and demonstrates excellent administrative and human interaction skills, particularly in balancing the diverse needs of the academic community and those of academic affairs while working effectively within the Office of the University Registrar;
  • Works proactively with the University Registrar, Associate Registrars, Assistant Registrars, central departments, academic units, and university leadership on changes to business processes; and leads and participates in regular meetings with campus constituents to determine catalog and scheduling practices;
  • Reviews changes to catalog/scheduling systems and facilitates review of possible changes to create new or enhanced functionality; designs and implements innovative technical solutions to facilitate the master schedule of classes;
  • Leads business process design and implementations to support compliance with the Commonwealth of Virginia and University policies as related to catalog, schedule, and space allocation;
  • Executes motivational, positive leadership in using established best practices while injecting an innovative and strategic mindset among staff;
  • Serves as a space allocation expert on a variety of University committees, as requested; and
  • Provides situational updates, as well as project status updates, to the University Registrar.

Management of Catalog and Schedule of Classes – 35%

  • Oversees all aspects of the University scheduling of classes, including the inventory of courses in Ellucian Banner, classroom assignments utilizing 25Live, and exam schedules across multiple campuses;
  • Oversees the inventory of changes to programs, courses, buildings (as directed by leadership or academic councils), and ensures proper publication;
  • Oversees publication of the university catalog;
  • Prepares the University academic calendar for approval by the Faculty Senate;
  • Oversees and coaches direct reports in the Office of the University Registrar and sets direction for Catalog and Scheduling teams;
  • Creates reports that support a sophisticated, data-driven environment with accurate and robust information for University decision-making;
  • Leads/participates in the implementation of catalog/scheduling systems and testing of software upgrades and improvements;
  • System administrator for University resources such as CourseLeaf and 25Live, and serves as a systems trainer to University constituents;
  • Co-chairs the Classroom Advisory Committee (CAC) to find solutions for constrained classroom space and contributes to building redesigns and new construction efforts to increase classroom resources across multiple campuses;
  • Monitors performance and individual development of all staff; and addresses training needs and provides career development opportunities such as workshops, seminars, and training programs; and
  • Sets the vision for Scheduling and Catalog teams, including the reorganization/reassignment of duties and work, and streamlines processes wherever possible.

Business Process Management – 15%

  • Presents scheduling and catalog best practice information via a variety of standing meetings and receives feedback from the community about their needs; and charges projects and enhancements from these reviews, including policy recommendations;
  • Provides staff support for business process documentation and academic calendars;
  • Assists in analysis and proposal of alternative business processes, and advises and assists in implementation of new processes; and
  • Assures the release of student information within the regulations of the Family Educational Rights and Privacy Act of 1974, as amended and within University policy and guidelines.

Support the University Registrar – 15%

  • Supports the University Registrar with office operations while exercising sound judgment, diplomacy, and confidentiality when interacting with constituents;
  • Collaborates with the University Registrar, Associate, and Assistant Registrars to realign work between departmental teams to support the University’s operational excellence and strategic planning goals;
  • Assists the University Registrar in prioritizing multiple competing projects and managing the time of staff and resources accordingly to complete departmental responsibilities in a timely and efficient manner; and
  • Participates in the overall planning of activities within the Office of the University Registrar, developing, recommending, and implementing major policy and procedural changes.

Unspecified Responsibilities – 5%

  • Performs other related duties as assigned.

The omission of specific duties does not preclude the Registrar from assigning duties that are logically related to the position.

Required Qualifications:

  • Master’s degree from an accredited college or university, plus five to seven years of experience in a related area, including management experience, or equivalent training and experience;
  • Progressive and proven track record of excellent leadership and management;
  • Experience in managing multiple projects;
  • Exemplary interpersonal and communication skills, both verbal and written;
  • Ability to work well under pressure and to maintain good relationships with colleagues;
  • Experience building motivated and skilled teams, emphasizing collaboration, flexibility, and empowerment;
  • Demonstrated ability to manage change in a complex educational environment;
  • Ability to work independently, as well as collaboratively, and in leadership roles;
  • Demonstrated analytical and problem-solving skills;
  • Experience with a multitude of technologies including Microsoft Office suite with spreadsheet experience; and
  • Commitment to providing exceptional service.

Preferred Qualifications:

  • Experience in scheduling classes at a large institution;
  • Experience with Banner, 25Live, and CourseLeaf strongly preferred, or similar background with an aptitude for learning new software systems;
  • Progressively responsible management experience in a large higher education system; and
  • Knowledge of curriculum and academic programs structures in a university environment.
Special Instructions to Applicants

For full consideration, applicants must apply for position number FA747z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: October 17, 2017
Posting Date 09/20/2017
Job Close Date
Open Until Filled? Yes
Telework Friendly?
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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Supplemental Questions

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Required Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents