School of Business Event Coordinator

Position Information

Position Information

Department School of Business
Alternate Department Description
Criminal Background Check Standard Background Check
Motor Vehicle Background Check Yes
Restricted Position?
Job Category Student Wage / Non-Student Wage
Role (State) Job Title School of Business Event Coordinator
Working Title School of Business Event Coordinator
Job Type Part-Time
Position Number WG846z
Recruit Number Staff - 8340
Working Hours
Location Fairfax
Pay Band
Salary Commensurate with education and experience.
Web Announcement

School of Business Event Coordinator

The George Mason University School of Business seeks a dynamic, creative and dedicated individual to fill the part-time position of Event Coordinator. Reporting to the Assistant Dean of Finance and Administration, this position will work collaboratively with various constituents within the business school to develop, plan and execute school events. Hours for this position are 25-29 hours per week. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Detailed Duties and Responsibilities:

  • Work collaboratively with various faculty and staff in all aspects of planning and executing school events;
  • Work with the event stakeholders to develop a budget for each event;
  • Ensure that event revenue and expenses are executed in alignment with approved budget and in accordance with university and state policy;
  • Process fiscal paperwork and payments for general event expenses;
  • Request and file room reservations for events using the 25Live reservation system;
  • Work with hotels and other events space to choose and reserve space for events as needed;
  • Provide pre-event, day-of, and post-event assistance;
  • Selection and ordering of food and beverages for events;
  • Assist with writing of promotional materials when needed;
  • Assist with setup/breakdown support and some strenuous physical work when needed;
  • Maintain and organize the business school’s event storage room and implement an event inventory tracking process;
  • Conduct event research and evaluations for attendees, and compile results for event records;
  • Maintain school-wide event calendar; and
  • Other event related tasks as assigned.

Required Qualifications:

  • Proven ability to initiate, plan, schedule and manage on- and off-site university events, to include coordination of locations, facilities, technical services, supplies and catering;
  • Ability to effectively communicate standards of facility use, program operations, campus policies, regulations and procedures to stakeholders and attendees;
  • Ability to develop cost estimates, and schedules that effectively manage multiple projects with diverse stakeholder needs;
  • Must be extremely detail-oriented, have excellent organizational and multitasking skills, have a passion for events, and a dedication for creating a high-quality guest experience;
  • Must be willing to work independently in a fast-paced environment;
  • Must be willing to work nights and weekends as needed to execute events;
  • Must be available and willing to work a full day on the day before and day of each major event, which includes some weekends;
  • Demonstrated event planning experience, including nonprofessional experience and volunteer work;
  • Outgoing personality—applicant should be flexible, hospitable, gracious, assertive, motivated, independent, creative, resourceful, and have an ability to solve problems calmly and quickly;
  • Collaborative work style;
  • Strong communication skills—applicants should write clearly, be able to follow written directions, and be able to speak effectively in front of large groups;
  • Computer skills in Microsoft Office, especially Excel and Word;
  • Physical labor—ability to safely and independently move up to 50 pounds and ability to stand for long periods of time;
  • Neat, clean, and well-groomed appearance employing business casual/professional attire;
  • Comfortable working with diverse populations;
  • Bachelor’s degree, or an equivalent combination of education/training and experience;
  • Possess a valid driver’s license which must be in good standing (and insurable) to operate state or personal vehicle(s); and
  • Must be willing to travel to events at multiple campuses and locations.

Preferred Qualifications:

  • Advanced MS Excel skills;
  • Bachelor’s degree in a related field (e.g., hospitality, tourism, event management);
  • Previous experience working on a college campus; and
  • Have reliable personal transportation.

Employment offer is contingent on meeting eligibility requirements for operating state-owned vehicles.

Special Instructions to Applicants

For full consideration, applicants must apply for position number WG846z at http://jobs.gmu.edu by September 18, 2017; complete and submit the online application; and upload a cover letter, resume, and list of professional references. We will contact you directly if we require additional materials. Review of applications will begin on September 19, 2017, and continue until the position is filled.

For Full Consideration, Apply by: September 18, 2017, is a nonbinding close date; this position may close at any time.
Posting Date 09/01/2017
Job Close Date
Open Until Filled? Yes
Telework Friendly?
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

Supplemental Questions

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents