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Accounts Payable Supervisor

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

For full consideration, applicants must apply for position number 02551z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

Position Information

Position Information

Department Purchasing and Accounts Payable
Alternate Department Description
Criminal Background Check Standard Background Check, Financial Background Check
Motor Vehicle Background Check No
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Financial Services Specialist I
Working Title Accounts Payable Supervisor
Job Type Full-Time
Position Number 02551z
Recruit Number Staff - 8103
Working Hours Monday through Friday, 8:30 a.m.-5:00 p.m.
Location Fairfax
Pay Band Payband 4
Salary Commensurate with education and training.
Web Announcement

Accounts Payable Supervisor

The George Mason University Purchasing and Accounts Payable Office is seeking a talented Accounts Payable (AP) Supervisor to manage various processes. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.


Reporting to the Director, Accounts Payable, the AP Supervisor shall oversee six direct reports while ensuring that AP operations are conducted in accordance with commonwealth and university policy, as well as AP best practices. Duties include:

  • Oversees invoice and general reimbursement processing across the university;
  • Serves as one of the accounting system (Ellucian Banner) subject matter experts for AP and assists with system upgrades;
  • Monitors, reviews and verifies AP transactions for accuracy, timeliness, and adequacy of supporting documentation; and ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles;
  • Manages personnel aspects of the AP team, including hiring, work load management, performance appraisals and feedback; and provides mentoring and helps develop internal talent;
  • Determines various AP work priorities, and identifies and implements changes to improve productivity and increase efficiency;
  • Recommends internal control upgrades to ensure appropriate checks and balances;
  • Analyzes, resolves and responds to complex or difficult problems presented by team members, university departments and suppliers;
  • Creates, monitors and reports on appropriate departmental metrics to support the institution; and takes action on metrics as needed;
  • Ensures written documentation is up-to-date on internal policies and procedures; and
  • Performs other duties as assigned or required.

Required Qualifications:

  • Accounting, finance or general business bachelor’s degree from a four-year college/university or an equivalent combination of education and experience;
  • Prior experience supervising AP personnel; and
  • Prior experience overseeing invoice processing in a high-volume AP department.

Preferred Qualifications:

  • Expert-level experience in managing AP transactions through Banner;
  • Certified Accredited Payables Manager (APM) from the Institute of Finance and Management;
  • Experience managing invoice processing for an AP department in a college/university setting;
  • Previous experience in a high-volume AP operation (2,000 plus invoices/ reimbursements/transactions per week);
  • Strong understanding of internal control concepts and processes related to disbursements; and
  • Extensive experience applying GSA/Virginia per diem hotel and food and beverage rates for travel-related reimbursements.
Special Instructions to Applicants

For full consideration, applicants must apply for position number 02551z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

For Full Consideration, Apply by: April 24, 2017
Posting Date 04/03/2017
Job Close Date
Open Until Filled? Yes
Telework Friendly? Yes
Mason Ad Statement

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * This position strongly prefers a candidate with an expert level of knowledge using Ellucian Banner in an AP environment. Please describe your experience using this software.

    (Open Ended Question)

  2. * What is your current salary and what are your salary expectations for this position? Do you still wish to be contacted for consideration if the expected salary will be below your expectations?

    (Open Ended Question)

Supplemental Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of Professional References
Optional Documents